ABOUT GREYSTAR

Greystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates more than $290 billion of real estate in 247 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 857,400 units/beds globally, and has a robust institutional investment management platform comprised of more than $76 billion of assets under management, including over $34 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit www.greystar.com.

JOB DESCRIPTION SUMMARY

The Office Assistant supports the Corporate office in providing day-to-day organisational and administration support, performing various Office Management and general administrative tasks & activities to ensure the effectiveness of the Greystar Netherlands team. The role is to create and maintain a pleasant and efficient work environment and ensuring high levels of organizational effectiveness, communication and safety. The role will also provide financial/administrative support for the Corporate Finance team and covers reception tasks. The Office Assistant reports into the Office Manager.

JOB DESCRIPTION

Key Role Responsibilities

• Acts as first point of contact for visitors and callers; welcoming visitors providing refreshments and general support.
• Ensures office facilities are in working condition, including office/kitchen equipment and systems, by contacting suppliers and other service providers as needed and arranging for any necessary repairs. 
• Maintains office supplies and equipment; ordering as needed within established budget and acts as liaison between the Company and vendors for lease renewal, equipment maintenance, or queries with supplies, invoices, and billing.
• Supports visits (arranging hotel and transportation) of international colleagues.
• Undertakes varied tasks including booking and managing meeting rooms, scheduling meetings and appointments, ordering lunches, receiving and distributing postal mail and dealing with outgoing postal mail and shipping supplies/courier requests.
• Assists with all administrative tasks and office management tasks such as prints and prepares documents for presentations.
• Arranges & renews corporate contracts regarding travel, hotel accommodation to effectively manage costs and achieve efficiencies where possible.
• Supports team members with filing activities.
• Works with DocuSign for electronic exchanges of contracts and the signing & filing of documents as well as managing post mails by scanning and sending to relevant team.
• Provides additional ad-hoc administration support as required; set up new suppliers.
• Assists with charity and social events and activities/events for the corporate office.
• Works with HR and managers to support with onboarding of new team members with desk set up and company IT equipment.

About You

Knowledge & Qualifications

• Demonstrated ability to read, write, and communicate effectively in Dutch and English.
• Demonstrated ability to represent the company in a support capacity and answer questions related to operating policies.
• Rounded general education (HBO level) or equivalent experience in administrative support.
• IT literate and proficient with PowerPoint, Word, Outlook and Excel.

Experience & Skills

• Experience in a similar position, providing operational administrative/business support and hospitality tasks within a busy, fast paced, professional and confidential environment.
• Proficiency in customer service, with excellent interpersonal communication skills and a can do attitude in order to effectively interact with clients, team members and other business contacts, respond courteously to questions and requests, and demonstrates the ability to stay calm under pressure whilst addressing and resolving problems.
• Proactive attitude and able to work effectively both independently and as part of a team
• Demonstrated mathematical skills necessary in order to review and complete various financial, administrative, and legal documents.
• Good attention to detail with the ability to identify errors in documents and reports.
• Discretion and the ability to handle sensitive/confidential information.
• Demonstrates flexibility and ability in managing multiple activities and/or priorities.